Privacy Policy for myVMIalumni

Effective Date: 1/1/26

Welcome to myVMIalumni, a community platform designed to foster engagement among alumni of the Virginia Military Institute (VMI). This platform is powered by Hivebrite, a third-party technology provider specializing in community management solutions.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the myVMIalumni platform.

1. Information We Collect

When you use myVMIalumni, we may collect the following types of information:

Personal Information

  • Name
  • Email address
  • Graduation year
  • Academic and professional background
  • Address
  • Phone number
  • Profile photo
  • Location

User-Generated Content

  • Posts, comments, and messages you share within the platform
  • Photos, videos, and documents you upload
  • Event RSVPs and activity participation
  • Any other content you voluntarily contribute to the community

Usage Data

  • Login activity
  • Pages visited
  • Forum contributions
  • Interaction with other users

Technical Data

  • IP address
  • Browser type
  • Device information
  • Cookies and tracking technologies

2. How We Use Your Information

We use your information to:

  • Facilitate alumni networking and engagement
  • Display user-generated content within the community
  • Manage your account and preferences
  • Send updates, newsletters, and event invitations
  • Improve platform functionality and user experience
  • Ensure platform security and integrity

3. Sharing Your Information

We do not sell your personal data. We may share your information with:

  • Hivebrite, our platform provider, for hosting and technical support
  • Service providers assisting with analytics, communications, or event management
  • Other alumni, based on your profile visibility and content-sharing settings
  • Legal authorities, if required by law or to protect rights and safety

4. Data Security

We implement appropriate technical and organizational measures to protect your data. Hivebrite uses secure servers and encryption protocols to safeguard information.

5. Your Rights and Choices

Depending on your location, you may have rights to:

  • Access, correct, or delete your personal data
  • Object to or restrict certain processing
  • Withdraw consent for communications
  • Export your data

You can manage your preferences directly in your profile settings or contact us at [email protected].

6. Cookies and Tracking

We use cookies to enhance your experience. You can manage cookie preferences through your browser settings.

7. Third-Party Links

The platform may contain links to external sites. We are not responsible for the privacy practices of those sites.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.

9. CSAF

Any explicit content or child sexual abuse and exploitation (CSAE) is strongly prohibited on our application.

Compliance with Child Safety laws & reporting

Our app complies with applicable child safety laws and regulations.

Our app ensures all content shared within the app is appropriate for a mixed audience, including children. User-generated content is moderated to prevent inappropriate material from being accessible.

Any CSAM (Child Safety Abuse Material) content will be automatically removed when flagged or reported through our moderation features or if we are directly contacted for this purpose.

We will systematically take action to report confirmed CSAM content to the National Center for Missing and Exploited Children.
CSAM consists of any visual depiction, including but not limited to photos, videos and computer-generated imagery, involving the use of a minor engaging in sexually explicit conduct.

Child safety point of contact   

You can reach out to [email protected] if CSAM content is detected.

Privacy and Data Protection

Our app is committed to protecting user data, especially for children under 13, in compliance with applicable regulations.

The privacy policy is displayed clearly and is accessible from the app settings and our website

All data is encrypted during transmission and stored securely.

Ads and Monetization

Our app does not include ads or monetized content.

Transparency and Disclosures

Data safety: Detailed information is provided as per Google Play’s Data safety form.

Content ratings: IARC 3+, L, E, 3, 3, USK 0

 

Validation and updates

Regular internal testing is conducted to ensure compliance with Google Play’s child safety standards, including functionality reviews and content audits.

Policies are reviewed quarterly or as required to align with updated child safety standards.




10. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at:

Email: [email protected]
Mailing Address: PO Box 932, Lexington, VA 24450